Ribbe is equipment rental software that runs your entire rental business from one connected platform.
Ribbe combines online reservations, rental point-of-sale, digital waivers, delivery scheduling, fleet management, and payments into a system built for construction equipment, tool rental centers, event rental companies, and specialty equipment providers.
Whether you rent tools by the hour, heavy equipment by the week, or specialty gear by the month, Ribbe helps you track inventory, schedule deliveries and pickups, manage contracts, process rentals and returns, and maximize equipment utilization—all from a single system.
Free trial See pricing
Built from real rental experience. Proven through millions of transactions.
Designed to help your business run better.
Ribbe was built for rental and tour operators who need more than a basic point-of-sale system.
From busy walk-up counters to online reservations, waivers, equipment assignments, payments, returns, and reporting, Ribbe is designed around the real workflow of rental businesses.
With millions of rental transactions processed, we understand what it takes to keep lines moving, equipment turning, and customers happy.
What you can do
Capability · 01
Hourly, daily, weekly, and monthly rates
Capability · 02
Delivery, pickup, and route planning
Capability · 03
Meter and hour-based billing
Capability · 04
Damage waivers and deposits
Capability · 05
Serialized asset tracking
Capability · 06
Contractor accounts & PO numbers
Built into the platform
Online reservations with live availability
Fast check-out, returns, and real-time rental tracking
Schedule deliveries, pickups, and optimize routes
Mobile QR waivers and rental agreements
Equipment tracking, maintenance, inspections, damage history, and hour/meter readings
Flexible hourly, daily, weekly, and monthly pricing with prorated rental extensions
Sell consumables, accessories, safety gear, and add-ons
Real-time equipment utilization, revenue, and operational reporting
"Ribbe is an essential part of our rental operation."
"As a rental-first POS system, it makes it easy to book, process, and track rentals from start to finish. The system is intuitive, so seasonal staff can learn it quickly and use it correctly from day one. Ribbe also helps us maximize revenue with flexible pricing plans, add-ons, and late-return tracking, giving us more control over every rental."
OWNER · BIKE & ROLL
Equipment rental software, in depth
An equipment rental counter is a scheduling problem with a cash register attached. A skid steer goes out Monday on a weekly rate, a contractor calls Wednesday to extend it, the delivery truck needs a pickup on Friday, and the hour meter says it is due for service before it goes out again. Ribbe is equipment rental software that keeps the reservation, the contract, the delivery, and the maintenance history on the same asset record, whether you run a tool rental center, a construction equipment yard, or a specialty rental shop.
Every reservation, walk-in, and phone order draws from the same live availability, so a machine promised to one customer is not handed to another. Customers can reserve online through the Ribbe booking widget or a branded booking site, and staff see those bookings on the same calendar as counter orders.
Rates that match how you rent. Hourly, daily, weekly, and monthly pricing, plus custom rental windows.
Extensions without re-ringing the ticket. Prorated rental extensions, and automatic late and overtime fees applied at check-in.
Partner and reseller bookings. Orders from outside channels can be imported into the same calendar.
Good equipment rental scheduling software also has to handle the unglamorous parts: a confirmation email the night before, a reminder text on return day, and a clear list of what is overdue. Ribbe sends email and SMS confirmations and reminders automatically, and the open rentals view shows every unit that is out, when it is due back, and which ones are late.
Equipment is tracked by serial number, not just by SKU count. Staff scan items in and out with a barcode scanner or a phone camera, and each unit carries its own history of rentals, inspections, damage, and hour or meter readings. If you run more than one yard, multi-location inventory lets you transfer units between locations and report across all of them.
Heavy equipment rarely leaves on the customer's trailer. Ribbe schedules deliveries and pickups and helps plan routes, so the dispatcher and the counter work from the same schedule. When a customer calls to move a pickup, the change is made once and everyone sees it. Self-serve pickups are supported too, for customers who would rather collect a tool themselves.
Contractors expect to rent on account and see their purchase order on the paperwork. Ribbe supports contractor accounts and PO numbers on rentals, and meter and hour-based billing for machines that are charged by use rather than by the day. Rental agreements and waivers can be signed on a phone or at the counter through digital waivers, and a driver's license scan fills in customer details and attaches a photo to the contract.
Damage waivers and deposits. Sell a damage waiver as an add-on and hold a deposit as a card pre-authorization, released on return.
Consumables and accessories. Sell blades, fuel, safety gear, and other add-ons on the same ticket through the rental point of sale.
Repeat-renter checks. Flag repeat no-shows and previously banned renters before equipment leaves the yard.
Uptime decides whether a fleet pays for itself. Ribbe records inspections, maintenance, damage history, and hour or meter readings for each unit, and service work can run through the repair shop tools with work orders, parts, and labor. Real-time utilization and revenue reports show which equipment earns its keep and which units sit in the yard.
A generic scheduling app or an accounting add-on can hold a booking, but it does not know that a trencher needs an hour-meter reading at return or that a contractor's PO number belongs on the rental. Rental business software built for equipment handles the counter, the calendar, the truck, and the shop together. That is the gap Ribbe's equipment rental software is meant to close. Ribbe runs on Windows, Mac, iOS, and Android, syncs sales to QuickBooks, and offers an open API for custom reporting. Compare plans on the pricing page.
Renting off-road vehicles or film gear? See UTV, ATV & dune buggy rental software and camera & production equipment rental software.
Equipment rental software FAQ
Equipment rental software manages the full rental cycle for tools and machinery: reservations, availability, contracts, deposits, delivery and pickup, returns, maintenance, and billing. Ribbe combines these with a rental point of sale and online booking, so construction equipment yards, tool rental centers, and specialty rental shops can run the counter, the calendar, and the fleet from one system.
Yes. Ribbe tracks every SKU and serial number in real time. Staff scan units in and out with a barcode scanner or a phone camera, and each unit keeps its own history of rentals, inspections, maintenance, damage, and hour or meter readings. Multi-location inventory lets you transfer units between yards and report across locations.
Yes. Ribbe schedules deliveries and pickups and helps plan routes. Dispatch and the rental counter work from the same schedule, so a machine coming back on Friday is visible to whoever is booking the following week. Customers who prefer to collect equipment themselves can use self-serve pickup instead of delivery.
Yes. Ribbe supports contractor accounts and PO numbers on rentals, which helps when a construction customer needs their purchase order tied to the rental. You can combine that with hourly, daily, weekly, and monthly rates, prorated extensions, and meter or hour-based billing for equipment charged by use.
Yes. You can sell a damage waiver as an add-on at checkout and hold a security deposit as a card pre-authorization that is released when the equipment comes back. Damage found at return is recorded in the unit's history, and rental agreements and waivers are signed digitally and stored with the customer and booking.
Ribbe offers Starter, Pro, and Multi-Location plans. The main difference between them is the number of locations, terminals, kiosks, and waivers you need. There are no required upfront software costs, and pricing is transaction-based with a monthly minimum. Current plan details are on the pricing page.
Look for live availability that prevents double bookings, serialized asset tracking, flexible hourly to monthly rates, delivery and pickup scheduling, deposits and damage waivers, and maintenance records tied to each unit. A rental point of sale on the same system matters too, so counter sales, consumables, and returns do not end up in a separate register.
Ready when you are
Get a personalized demo built for your business
Free trial Talk to sales
All customer types →
Kayak & SUP
Jet Ski rentals
Golf cart rentals