Ribbe is party rental software: book tents, tables, chairs, and inflatables with delivery windows, load lists, and deposits — from quote to teardown.
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Built from real rental experience. Proven through millions of transactions.
Designed to help your business run better.
Ribbe was built for rental and tour operators who need more than a basic point-of-sale system.
From busy walk-up counters to online reservations, waivers, equipment assignments, payments, returns, and reporting, Ribbe is designed around the real workflow of rental businesses.
With millions of rental transactions processed, we understand what it takes to keep lines moving, equipment turning, and customers happy.
What you can do
Capability · 01
Quotes with instant online approval
Capability · 02
Delivery, setup, and teardown scheduling
Capability · 03
Load lists and truck manifests
Capability · 04
Deposits and balance due reminders
Capability · 05
Package pricing for events
Capability · 06
Damaged & missing item tracking
Built into the platform
Assign trucks and crews to every event.
Every item accounted for going out and coming back.
Automated reminders for balances due.
"Ribbe is an essential part of our rental operation."
"As a rental-first POS system, it makes it easy to book, process, and track rentals from start to finish. The system is intuitive, so seasonal staff can learn it quickly and use it correctly from day one. Ribbe also helps us maximize revenue with flexible pricing plans, add-ons, and late-return tracking, giving us more control over every rental."
OWNER · BIKE & ROLL
Party rental software, in depth
A party rental order is a small project. It starts as a quote for a tent, sixty chairs, eight tables, and a bounce house, turns into a deposit, gets loaded onto a truck the morning of the event, and comes back two days later with a few chairs short and a stained linen. Ribbe is party rental software (and event rental software for tents, tables, chairs, and inflatables) that tracks that whole cycle, so the office, the warehouse, and the delivery crew are working from the same order.
Most party rentals start with a question, not a booking. Ribbe lets you build a quote and send it to the customer for instant online approval, so a yes turns straight into a confirmed order without retyping. Customers who already know what they want can book directly from your website through the Ribbe booking widget or a branded booking site, with live availability so you do not promise the same tent twice on a June Saturday.
Event customers think in packages, not line items. Ribbe supports package pricing, so you can sell a backyard party bundle or a wedding setup as one item while still tracking every piece in it. Add-ons, upgrades, seasonal pricing, and promo codes work at checkout, and group rates cover larger events. Retail items such as party supplies can go on the same order through the rental point of sale, so a customer picking up linens at the counter pays once for everything.
Delivery is the core of a party rental business, and the schedule is usually tightest on weekends. Ribbe schedules delivery windows, setup, and teardown, and assigns trucks and crews to every event. Dispatch sees which orders go out on which truck, and the office sees the same plan when a customer calls to ask when the tent is arriving.
Delivery windows. Give customers a window and keep the crew on schedule.
Truck and crew assignment. Assign trucks and crews to each event from the same order.
Route planning. Plan routes for multi-stop delivery days.
Because availability is live across online bookings, quotes, and phone orders, the same tent is not promised to two events on the same weekend. If you run more than one warehouse, multi-location inventory lets you transfer items and report across locations.
A missing stake or a short count of chairs can ruin an event. Ribbe generates load lists and truck manifests from each order, so the warehouse knows exactly what goes on the truck and what should come back. Every item is accounted for going out and coming back, which is what keeps a count of 120 folding chairs at 120 by the end of the season.
Party rentals are often booked weeks ahead, which means a deposit at booking and a balance later. Ribbe tracks deposits and sends automated reminders for balances due, so the office is not chasing payments by phone. Payments can be taken online or in person through Ribbe's integrated payments, including card-on-file.
When chairs come back broken or linens do not come back at all, Ribbe tracks damaged and missing items against the order, so you can charge for them and see which items need repair or replacement. Damage waivers can be sold as an add-on at checkout if you prefer to price the risk up front.
Many party rental companies start with a spreadsheet and a calendar, then add an invoicing tool and a separate delivery planner. Each new tool means re-entering the same order. Party rental software that handles quotes, availability, packages, delivery, load lists, and payments in one system removes that re-entry and the mistakes that come with it. Ribbe runs on Windows, Mac, iOS, and Android, syncs sales to QuickBooks, and is easy for seasonal crews to learn. See the full feature list or plans and pricing.
Party rental software FAQ
The best party rental software covers the whole event cycle: quotes customers can approve online, live availability so items are not double-booked, package pricing, delivery and setup scheduling, load lists, deposits with balance reminders, and tracking for damaged or missing items. Ribbe does all of this in one system, along with online booking and a rental point of sale.
Yes. Ribbe lets you build a quote and send it to the customer for instant online approval, so an approved quote becomes a confirmed order without retyping. Customers who already know what they need can also book directly from your website with live availability, which keeps tents, tables, and inflatables from being promised twice.
Ribbe schedules delivery windows, setup, and teardown, assigns trucks and crews to each event, and helps plan routes for multi-stop days. Load lists and truck manifests are generated from each order, so the warehouse knows what goes on each truck, and the crew can confirm what was delivered and what came back.
Yes. Ribbe tracks deposits taken at booking and sends automated reminders for balances due before the event. Payments can be taken online or in person, including card-on-file, so the remaining balance can be collected without chasing customers by phone. Everything stays connected to the order and the customer.
When an order comes back, the load list shows what returned and what did not. Ribbe tracks damaged and missing items against the order, so you can charge the customer and see which items need repair or replacement. You can also offer a damage waiver as an add-on at checkout to cover minor damage up front.
Ribbe offers Starter, Pro, and Multi-Location plans, and the main difference is the number of locations, terminals, kiosks, and waivers you need. There are no required upfront software costs, and pricing is transaction-based with a monthly minimum that keeps the account active in slower months. See the pricing page for current details.
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